Privacy Policy

Last Revision: July 2015

AFCEA Bethesda respects the privacy of its members and other visitors to its website. AFCEA Bethesda strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. To protect online privacy, AFCEA Bethesda has implemented the following policy which together with our Terms of Use govern AFCEA Bethesda’s relationship with you in relation to this website.

This privacy statement covers the site(s) bethesda.afceachapters.org.

If users have questions or concerns regarding this statement, they should contact our Chapter Management by email, by telephone at (571) 323-2587, or by postal service at the following address: AFCEA Bethesda, 1700 Diagonal Road, Suite 450, Alexandria, VA 22314.

What Information Does AFCEA Bethesda Collect?

It is our policy to collect and store only personal information that our members and visitors knowingly provide. If our privacy policies change, we will notify all users by e-mail or a special announcement placed on the website. Data AFCEA Bethesda collects are used only to help AFCEA Bethesda better serve its members and visitors.

From General Users

AFCEA Bethesda does not collect any personal information from users browsing its website. Users of the public areas of AFCEA Bethesda’s website browse anonymously. Our website automatically records the user’s IP address and we do not link IP addresses to a user’s personal information. Only aggregate data, such as the number of hits per page, are used. Aggregate data are only used for internal and marketing purposes and do not provide any personally identifying information.

From AFCEA Bethesda Members, Conference Registrants, and Other Customers

AFCEA Bethesda asks users to provide their name, title, organization name, business phone, and email when registering for an event, when requesting information through the Contact form, or when volunteering through the Get Involved form. Credit card information may be collected from an individual when registering for an event. These data are submitted voluntarily. Similar information may be submitted to AFCEA Bethesda through subscription to email updates. Additionally, for some emails sent in HTML format by AFCEA Bethesda to its members and other customers, AFCEA Bethesda may collect specific information regarding what the recipient does with that email. For those emails, AFCEA Bethesda may monitor whether a recipient subsequently clicks through to links provided in the message. Other information collected through this tracking feature includes: email address of a user, the date and time of the user’s “click,” a message number, name of the list from which the message was sent, tracking URL number, and destination page. AFCEA Bethesda will only use this information to enhance its services and distribution of those services to its members and other customers. This information will not be distributed in any other manner without user consent.

How does AFCEA Bethesda use Cookies?

A cookie is a piece of data stored on the user’s computer tied to information about the user. Cookies used on our websites do not contain personally identifiable information. We use non-persistent, session based cookies, which terminate when the browser is closed.

A non-persistent cookie in the browser’s memory, is set whenever the user is authenticated during Login. In subsequent transactions with protected pages, this cookie helps us re-authenticate the user.

All cookies generated by activities with the AFCEA Bethesda sites terminate when the browser is closed.

How does AFCEA Bethesda Use Data Collected?

AFCEA Bethesda uses information voluntarily submitted by members and other customers in the following ways:

AFCEA Bethesda Member Services and Products

AFCEA Bethesda uses data collected to provide requested services (i.e., events and subscriptions.) In addition this information may be used to improve AFCEA Bethesda’s Web content; to respond to members’ interests, needs and preferences; and to develop new products and services.

Disclosures to Third Parties

AFCEA Bethesda does not sell or rent member information to anyone. Member personal information is not shared with third parties other than those acting as agents of this organization and as directed by AFCEA Bethesda. For example, a third party may act as our agent, acting as event registration manager, for AFCEA Bethesda sponsored events. Therefore if a user registers for an event, they may be directed to an event specific website. A third party acting on behalf of AFCEA Bethesda may collect event registration information for the purpose of managing the event on behalf of AFCEA Bethesda.

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or legal process served on our website.

AFCEA Bethesda uses third-party services that may collect information on your use of this site through the use of cookies and web beacons as follows:

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The Google Analytics security and privacy principles summarize the steps Google takes to help keep your data protected.

Consent to Use Personal Information

For the purposes of the Data Protection Act(s) 1984 and 1998 (as applicable), and in compliance with the EU “safe harbor” privacy framework that the Department of Commerce has negotiated with the European Commission, AFCEA Bethesda or its agents must store, host and otherwise process the information (including personal data) supplied by the user when registering for this website. AFCEA Bethesda may send such data outside the European Economic Area for processing. Voluntary provision of information to AFCEA Bethesda will be considered consent for AFCEA Bethesda to use that information in the manner and for the purposes stated above.

AFCEA complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. AFCEA has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view AFCEA’s certification, please visit http://www.export.gov/safeharbor/

For issues regarding the EU Safe Harbor privacy program that cannot be resolved by contacting our Chapter Management, users may contact the EU Data Protection Authorities for dispute resolution.

Credit Card Account Information

AFCEA Bethesda does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, AFCEA Bethesda submits the information needed to obtain payment to a payment processing clearinghouse that annually renews its compliance with the PCI Data Security Standard. All sensitive data, such as credit card information, is transmitted via 128-bit SSL encryption.

How can users opt out of communications?

Users who wish to opt-out of receiving one or more types of communications from AFCEA Bethesda, may do so by contacting our Chapter Management by email, by telephone at (571) 323-2587, or by postal service at AFCEA Bethesda, 1700 Diagonal Road, Suite 450, Alexandria, VA 22314.

How can users access information they have submitted through the website?

Event registrants can gain access to their data for review and correction by contacting our Chapter Management by email, or by telephone at (571) 323-2587.

How is the data protected after it is received by the site?

The data collected on the site is maintained in databases that are housed on equipment stored in secure, limited access facilities. Access to the database is restricted to those employees that are responsible for collecting the data and those whose duties require them to use the data.

What Privacy Issues Arise with Links to Other Sites?

This website contains links to other websites. AFCEA Bethesda has no control over and is not responsible for the privacy policies or content of such sites.

What Means of Redress Are Available?

If any user suspects AFCEA Bethesda has handled its personal information in a manner that does not comply with this privacy statement, please contact us by email or by calling (571) 323-2587.

For issues regarding the EU Safe Harbor privacy program that cannot be resolved by contacting our Chapter Management, users may contact the EU Data Protection Authorities for dispute resolution.

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